Treasurer Information

PTO activities/events are carefully budgeted for at the beginning of each school year. Each PTO Committee Chairperson will receive budget information for individual projects and are expected to stay within budget. Money spent over the budget cannot be reimbursed without the permission of the PTO Co-Presidents.

As a tax exempt organization, the PTO cannot reimburse for tax. However, tax exempt forms are available from the PTO Treasurer. These forms will work with many businesses to avoid tax costs.

All reimbursement forms must be submitted within 30 days after the scheduled event. For June events, forms must be submitted within 2 weeks and no later than June 20. Reimbursement requests will not be accepted after these timeframes. Please make sure to cash any checks as soon as they are received.
- Receipts for all eligible expenses must be included to receive approval.
Check Vendor Requests and Cash Box requests should be made no later than 2 weeks prior to the event date request.
- Check Vendor Requests must include an estimate/invoice to receive approval.
Deposits for all events must be submitted to the Treasurer within 72 hours of the event end date.

Vendor Payment Request Form

Reimbursement Request Form

Cash Box Request Form

Cash/Check Deposit Form

Online Purchase Request Form

In-Store Purchase Request Form

Questions? Reach out to the Fernbrook PTO Treasurer at: treasurer@fernbrookpto.org

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